Share Files, Forms

Share

Comoe Basic and Account Share

Basic Share is available from the Comoe Editor and does not require you to sign up for a Free Comoe Account. The Account Share option has more features and is available from a registered Comoe Account. Both options are free. Learn more about other Comoe Subscription Plans with more advanced Share features.

Comoe EditorShare

  • EditorShare lets you share files as an un-registered or anonymous file owner. You do not need a Comoe account, nor an email address.
  • Click the Share icon from the Comoe Editor, enter the recipient's email address, name and notes and click send.
  • Comoe will send an email notification on your behalf to the recipient. For file security reasons there is no PDF attachment. The email contains a link to the shared file. When the recipient clicks on the link, the file can be viewed, but not edited. Comoe Account registration is not required by the sender nor the recipient.

Comoe PrimeShare

  • Account share requires the file owner or sender have a Comoe Account.
  • The recipient of the shared file will receive email notification with a link to the shared file. For file or form security, there are no email file attachments and the recipient is not required to register.
  • The Account/File owner can share a File from the Free Comoe subscription via the File Manager with one or more recipients.
  • From the File Share page, the File owner manages the file share link expiration dates and file permissions (edit versus view only). At any given time, the File owner can edit or remove the share rights.
  • Under the Comoe Personal Subscription plan, you can collect Form Files via a Comoe File link on a website, email, or social media post. Comoe will collect the Form data for you and will place the files in the Personal Form File Manager in your Comoe account.
  • Additionally, you can share, upload, scan, or request files.
  • With the Comoe PRO Subscription plan, you can create Files Spaces, add members to your account, and collect Form Files via web site links you manage directly to your PRO Comoe account. PRO has a built in File work flow share feature that allows you to SubShare files for further collaboration (e.g. signatures from other departments or organizations).

Comoe SubShare

With the Personal and PRO Subscription, the file owner receives forms and files from submitters in to the PrimeShare space. With the PRO Plan, the file owner can further share this Form File with others via the SubShare feature. The SubShare feature serves as a Form work flow for others to review, edit, or sign the original submitted form. When done, the Form gets submitted back to the file owner. While these steps take place, the Form version control is maintained without having to download, upload, or attach the Form to emails.

Who is A File Submitter/Sender?

  • An individual or organization who submits or sends a file or form link to a File Recipient electronically via a website or other platforms (e.g. social media, links in email, etc.).
  • A File Submitter/Sender can be a private person, a government, legal, business, education, medical, insurance, or non-profit organization.

Who is A File Recipient?

  • Direct File Recipient: An individual or organization who receives a secure form or form file link from a submitter or sender to access a file posted to the Comoe Editor.
  • Web File Recipient: An individual or organization who receives a file or form file via a posted web link on the individuals or organization's web site.
  • A File Recipient is in most cases the owner of the file and can be a private person, a government, legal, business, education, medical, insurance, or non-profit organization.

Type of Information or Form File Data that is shared: personal, sensitive, private, or public information.

File and File Link Security

Since you are not sending actual files via Comoe, but instead, by sending links to shared files or form files, your collaboration is more secure. Furthermore, you can password protect the access to shared Form Files or your own personal file links.

As the sender of a file link, you have the option to set a file link expiration date. Unless the recipient has clicked on the file link within the expiration date, the file link will expire and no longer be active after the expiration date. Unlike email attachments, once you have emailed the attachment, you no longer control on which third party email server or where the file or file link is being stored.

As a File Recipient, you might receive many files from different File submitters/senders, thus the file transmission or exchange platform is critical in order to assure and maintain file security. The File Sender and File Recipient need assurance that the information being exchanged via a file is secure. Attaching a file with sensitive information to an email is not as secure as exchanging a file links via a trusted secured server.

File Version Control and Duplication

If the File Recipient receives an electronic file and is asked to complete and sign this file before transferring or sharing as an email attachment with the File Sender, both parties lose version control of the file since this type of exchange results in duplicate file versions.

Why Share a File as a File Recipient on Comoe?

In most cases, the File Recipient is also the source who is asking the File Sender to provide a certain type of information by completing it on a file. The Recipient would like to control the layout and type of information requested, thus the PDF file format is very advantageous for this type of controlled and structured information exchange. The File Recipient can design/create the file layout on a preferred application, convert this format to PDF via Comoe and make it available either via a personalized link to the File Submitter or make the file available via a website link. Once an anonymous user clicks on this link, it will load on Comoe and is ready to be completed by the File Submitters without downloading, or loading into a PDF edit compatible application before uploading/emailing it to the File Recipient.  

  • Why submit a file on Comoe?
    • Creating and submitting/sharing is fully integrated.
    • Submitting, sharing on Comoe is easier and safer than using email attachments.
    • After your submission, you can still update your application, attachment until it has been opened by the recipient.
    • You will know if the recipient has opened your submitted form or application.
    • You can limit the time frame on when the submitted, shared file can be opened.
    • You can remove the submission or sharing rights at any time.
    • You can collaborate and ask the recipient to add to the form without losing version control.
    • Form and file security details.

Compare Comoe Share with Google Drive, Dropbox or OneDrive

  • You are not required to register a Comoe based email address. Unlike on Google Drive, senders are required to register for a Gmail email address. To collaborate directly on a file on Google Drive the recipient also requires a Gmail email address (unless you select the option - anybody with the link can edit a file). Thus, Comoe gives you more privacy as Comoe does not have access to your email inbox unlike Google Drive via Gmail.
  • Comoe enables you to send or post PDF files via a link anywhere (e.g. site, social media, email link, etc.) allowing the recipient to edit, sign the PDF after just one click.
  • The Comoe PRO version lets you you post or send one PDF Form File to multiple recipients who can store the individually completed PDF form file directly to your Comoe account, allow you to collect applications, etc. easily and without email attachments. Google Drive only allows you to collect file data via one file from one submitter at a time.

Share Features

Icon
Feature
Description
Back to File Manager
Go back to the File Manager listing page.
Edit
Click on Edit and change the File Name or Description or any other Text with the Edit icon.
Load Original File
Click to load original PDF file in browser.
Share Refresh
Click to refresh File Share information.
Add Share
Click to create a new Share. [updated needed]
File
File
[needs description for column header]
View File
Click on the icon to access the File you shared with the Recipient. File opens in Comoe Editor.
Shared With Recipient
Shared With Recipient
Enter the email of the file share recipient. The share recipient is not required to register a Comoe Account.
Shared Name
Shared Name
The name of the file or form share recipient.
Chat Notes
Chat Notes
The sender and/or form, file recipient can share notes or chat if both are online. A green dot indicates if the other party is online. In that case, both parties can chat in real time.
Send
Send
This link enables your to send or share a file to a recipient.
File Notes
File Notes
File or Form notes are by the file owner only and are not shared wth anybody. This features allows the file owner to manage the form easier.
Source
Source
The source indicates how the file was added to Comoe via the File Manager (e.g. Browse, Link, Request, etc.)
FID
FID
The File Identification Number is unique and makes managing and communication about form files more convenient.
Date
Date
The Date History shows the chronological order when the file was edited, viewed, or close by whom.
Sent
Sent
Indicates that you have sent a file to a recipient
Editor
Editor
The Comoe Editor enables text and fillable pdf files and forms to be edited based on permission rights assigned by the file owner.
Edit
Edit
Indicates that the share recipient currently has the right to Edit the form or file. The file owner has View rights at this state. Only one party can have one right at any given time.
View
View
Indicates that the share recipient currently has the right to View the form or file. The file owner has Edit rights at this state. Only one party can have one right at any given time.
Share
The Share icon indicates whether the form or file was shared or not. Click on the Share icon in the feature column and share the file. If you remove the Share icon from the Status column, you also remove the Share with the recipient.
Share Link Lock
If you X out the Share, you will lock the link and the recipient will no longer have access to the previously shared file. If you add the Share Icon later, the link will get unlocked.
Features
Features
The Features column lists the available features (e.g. Share, coForm or proForm, Index).
Delete
Delete will delete the share and any files shared with one or more shared recipients.
Download
Save this shared file to your computer
Copy
Copy the coForm and proForm link or string, or the link to the Comoe library. Hover over the copy icon for more details on what is being copied
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